- Data controller details
- How we collect your information
- Information we collect and purpose for processing
- Sharing your information
- Third parties
- International transfers
- Retention of personal data
- Your rights in respect of your personal data
- Automatic decision making
1. Data controller details
1.1 We are the data controller in relation to the processing of the personal information that you provide to us. Our contact details are as follows:
1.1.1 Address: Kenton House, Oxford Street, Moreton-In-Marsh, Gloucestershire, England, GL56 0LA.
1.1.2 Email address: [email protected] (please include “Personal Data Request” in your subject heading to ensure it receives the correct attention).
2. How we collect your information
2.1 Generally, the information we hold about you comes from the way that you engage with us, for example by doing any of the following:
2.1.1 through engaging with us via our site;
2.1.2 providing us with information in the course of registering your interest with us about upcoming events or exhibitions;
2.1.3 subscribing with us or in respect of any newsletters we may operate from time to time;
providing us with information in the course of purchasing a product from our site;
contacting us offline, for example by telephone, SMS, email or by post; and
interacting with us using social media.
2.2 We may also obtain information from publicly available sources, including public databases, registers and records.
3. Information we collect and purpose for processing
3.1 We have set out below the types of information we may collect, use store and transfer about you together with the purpose and legal grounds for processing.
|Personal data||We may use your information for the following purposes, based on the following legal grounds:|
3.2 We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
4. Sharing your information
4.1 Please note that personal information we are holding about you may be shared with and processed by:
4.1.1 any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006;
4.1.2 regulators, fraud prevention agencies or other third parties for the purposes of monitoring and/or enforcing our compliance with any legal and regulatory obligations, including statutory or regulatory reporting or the detection or prevention of unlawful acts;
4.1.3 any third party in the context of actual or threatened legal proceedings, provided we can do so lawfully (for example in response to a court order);
4.1.4 other parties and/or their professional advisers involved in a matter where required as part of the conduct of the services;
4.1.5 our own professional advisers and auditors for the purpose of seeking professional advice or to meet our audit responsibilities;
4.1.6 third parties we engage with to help us provide services and host events which may include Formula One World Championship Limited and our affiliate third party ticketing providers;
4.1.7 our service providers and agents (including their subcontractors) or third parties which process information on our behalf (e.g. internet service and data storage and security platform providers, our bank, payment processing providers and those organisations we engage to help us send communications to you) so that they may help us to provide you with the applications, products, services and information you have requested; and
4.1.8 another organisation to whom we may transfer our agreement with you or if we sell or buy (or negotiate to sell or buy) our business or any of our assets (provided that adequate protections and safeguards are in place).
4.2 Please note that we may include links within our site to third party social media providers such as Facebook and Twitter, but we will not share your information with such providers without your consent.
5. Third parties
6. International transfers
6.1 We will not transfer personal data relating to you to a country which is outside the UK unless:
the country or recipient is covered by an adequacy decision of the Commission under GDPR Article 45;
6.2 appropriate safeguards have been put in place which meet the requirements of GDPR Article 46 (for example using the approved Standard Model Clauses for transfers of personal data outside the UK); or
6.3 one of the derogations for specific situations under GDPR Article 49 is applicable to the transfer. These include (in summary):
6.3.1 the transfer is necessary to perform, or to form, a contract to which we are a party:
220.127.116.11 with you; or
18.104.22.168 with a third party where the contract is in your interests;
6.3.2 the transfer is necessary for the establishment, exercise or defence of legal claims;
6.3.3 you have provided your explicit consent to the transfer; or
6.3.4 the transfer is of a limited nature, and is necessary for the purpose of our compelling legitimate interests.
7. Retention of personal data
7.2 Where we no longer need your personal information, we will dispose of it in a secure manner.
7.3 In some circumstances you can ask us to delete your data: see your legal rights at paragraph 8 below for further information.
7.4 In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
8. Your rights in respect of your personal data
8.1 You have certain rights under existing data protection laws, including the right to (upon written request) access a copy of your personal data that we are processing. In accordance with the Data Protection Act 2018 and the GDPR:
8.1.1 you will have the following rights:
22.214.171.124 right to access: the right to request certain information about, access to and copies of the personal information about you that we are holding (please note that you are entitled to request one copy of the personal information that we hold about you at no cost, but for any further copies, we reserve the right to charge a reasonable fee based on administration costs); and
126.96.36.199 right to rectification: the right to have your personal information rectified if it is inaccurate or incomplete; and
8.1.2 in certain circumstances, you will also have the following rights:
188.8.131.52 right to erasure/“right to be forgotten”: the right to withdraw your consent to our processing of the data (if the legal basis for processing is based on your consent) and the right to request that we delete or erase your personal information from our systems (however, this will not apply if we are required to hold on to the information for compliance with any legal obligation or if we require the information to establish or defend any legal claim);
184.108.40.206 right to restriction of use of your information: the right to stop us from using your personal information or limit the way in which we can use it;
220.127.116.11 right to data portability: the right to request that we return any information you have provided in a structured, commonly used and machine-readable format, or that we send it directly to another company, where technically feasible; and
18.104.22.168 right to object: the right to object to our use of your personal information including where we use it for our legitimate interests or for marketing purposes.
8.2 If you have subscribed to marketing communications from us, you have the right to unsubscribe from such communications at any time by following the link in the footer of the last email you received from one of our brands or by sending your request with detailed instructions to us at [email protected].
8.4 If you consider our use of your personal information to be unlawful, you have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office. Please see further information on their website: www.ico.org.uk.
9. Automatic decision making
We do not make decisions based solely on automated data processing, including profiling.
10.1 We keep your information protected by taking appropriate technical and organisational measures to guard against unauthorised or unlawful processing, accidental loss, destruction or damage. For example:
10.1.1 where appropriate, data is encrypted when transiting on our system or stored on our databases;
10.1.2 we have implemented safeguards in relation to access and confidentiality in order to protect the information held within our systems; and
10.1.3 we frequently carry out risk assessments and audits to monitor and review threats and vulnerabilities to our systems to prevent fraud.
10.2 However, while we will do our best to protect your personal information, we cannot guarantee the security of your information which is transmitted via an internet or similar connection. It is important that all details of any username, password and/or other identification information created to access our servers are kept confidential by you and should not be disclosed to or shared with anyone.
Last updated June 2022